18 posts
Set up a recurring meeting in Outlook — new Outlook, classic desktop, and the web. Pick daily, weekly, monthly, or custom patterns, set an end date, edit one occurrence vs the whole series, and make it a recurring Teams meeting.
How to block focus time in Outlook — create busy or out-of-office appointments, set recurring focus blocks, and use automatic focus time with Viva Insights.
How to export your Outlook calendar to an .ics or .csv file — covering Outlook on the web, new Outlook, and classic Outlook, plus date ranges and sharing.
How to import an .ics, .ical, or .csv file into Outlook and subscribe to a calendar URL — on Outlook on the web, new Outlook, and classic Outlook.
How to open a calendar someone shared with you in Outlook — accept a sharing invite and add a calendar from the directory or address book.
How to keep declined meetings visible on your Outlook calendar — turn on Show declined events in new Outlook, web, and mobile, and why classic hides them.
Outlook Calendar is built for Microsoft 365 and Teams; Google Calendar is built for Workspace, sharing, and simplicity. Here's which calendar to pick in 2026.
Outlook has no native travel-time feature like Apple or Google Calendar. Here's how to block travel time before and after events — manual buffers, color categories, recurring commute blocks, Bookings buffer time, and automation.
Outlook only allows one reminder per calendar event. Here's how to get multiple staggered notifications — second events, a Power Automate flow, linked To Do tasks, and automation that nudges you at every interval you want.
Walk into every meeting prepared. Here's how to auto-generate pre-meeting briefings in Outlook — Copilot meeting prep, a OneNote briefing template, pulling attendee context from past threads, and an assistant that builds the brief for you.
Step-by-step instructions for overlaying calendars in Outlook — covering side-by-side vs overlay mode, color coding, and limitations across classic Outlook, new Outlook, the web, and mobile.
Step-by-step guide to adding public holidays to Outlook Calendar — every version including web, desktop, classic, and mobile, plus custom ICS calendars.
Step-by-step guide to creating calendar events in Outlook — web, desktop, classic, and mobile, plus meeting invites, all-day events, and shortcuts.
Show a second or third time zone in Outlook Calendar on web, Windows, and Mac — plus tips for labeling zones and scheduling across regions.
How to use categories, conditional formatting, and calendar colors in Outlook to build a visual scheduling system that makes your week readable at a glance.
Step-by-step guide to creating and managing recurring meetings in Outlook on the web and desktop, including recurrence patterns, edits, and common fixes.
Set working hours in Outlook to signal your availability, trigger outside-hours warnings for colleagues, and automatically reply when you're off the clock.
How to find and publish your Outlook calendar's ICS link so others can subscribe to it. Covers Outlook on the web, desktop, and what the URL format looks like.