58 posts
Three ways to build a Gmail distribution list — Google Contacts labels (personal Gmail), Google Groups (Workspace), and Workspace mailing lists — plus when to use each, how to send, and how to manage members.
Mark every unread email as read in Gmail web, mobile, and the API — including the Select All trick most people miss, the search-then-bulk method for huge inboxes, and how to do it per label.
Gmail does not support true email recall — here is what Undo Send actually does, how to extend the window to 30 seconds, the workaround for Workspace users, and what to do when the email is already gone.
How to CC someone in Gmail — show the Cc field, keyboard shortcuts, mobile CC steps, CC a contact group, recipient limits, and the difference between CC and BCC.
Why Gmail search returns no results, wrong results, or partial results — and how to fix it. Covers the new AI-relevance ranking, indexing delays, search operators, and the Smart Features setting that breaks search.
How to mass delete thousands of emails in Gmail using search operators, the Select all conversations link, and bulk filters — plus mobile workarounds and the storage gotchas.
Save Gmail emails as PDFs on every platform — single message or full thread, mobile via AirPrint and Android print, batch save with cloudHQ, and the truncation gotcha for long threads.
Forward meeting invites as an attendee or organizer across new Outlook, classic Outlook, and the web — with notes on the Allow Forwarding toggle and what recipients actually receive.
Print single emails, batches of messages, full folders, or save as PDF — across new Outlook, classic Outlook, and the web. Plus fixes for the most common print issues.
Step-by-step instructions for saving single, multiple, and bulk email attachments in Outlook — covering the new desktop app, classic Outlook for Windows, Outlook on the web, and mobile.
Step-by-step instructions for enabling and using Undo Send in Outlook on the web, the new Outlook desktop app, and the workarounds for classic Outlook for Windows.
How to CC in Outlook on web, new desktop, classic, Mac, and mobile. Show the CC field, set up always-CC, and learn the difference between CC and BCC.
How to mark all emails as read in Outlook on web, new desktop, classic, Mac, and mobile, plus keyboard shortcuts and folder-level cleanup.
How to mass delete emails in Outlook by sender, date, search, or folder, plus Sweep, rules, and keyboard shortcuts to clear thousands at once.
How to resend an email in Outlook in classic, new Outlook, on the web, and Mac, plus the difference between resend, forward, and recall.
Step-by-step PST export in classic and new Outlook, OLM on Mac, and admin-level Purview Content Search for Microsoft 365 mailboxes.
Mark emails unread in Outlook — right-click, keyboard shortcuts, bulk actions, reading-pane timing, and mobile gestures across every version.
Report phishing and suspicious emails in new Outlook, Outlook on the web, classic Outlook for Windows, Outlook for Mac, and Outlook mobile.
Request read and delivery receipts in classic Outlook, new Outlook, Outlook on the web, and Outlook for Mac — plus why receipts often fail.
Save Outlook emails as PDF on new Outlook, the web, classic Windows, Mac, and mobile — plus how to batch emails and keep attachments.
Snooze emails in new Outlook, Outlook on the web, classic Outlook for Windows, mobile, and Mac — plus fixes when snooze is missing.
Enable, train, and disable Focused Inbox in new Outlook, Outlook on the web, classic Outlook for Windows, Outlook for Mac, and Outlook mobile.
Unsubscribe from marketing emails in Outlook using the built-in unsubscribe link, Sweep, Block Sender, and Rules — across every version of Outlook.
Turn an email into an Outlook calendar event with drag-and-drop, right-click, or the Schedule action — covering new Outlook, classic, web, and mobile.
Step-by-step instructions for sending email to a contact group, distribution list, or Microsoft 365 group in Outlook — covering classic, new Outlook, web, and mobile.
Step-by-step guide to using @mentions in Outlook email and meeting invites — get attention, auto-add recipients, and filter your inbox by mentions.
Step-by-step guide to creating, editing, and using Quick Steps in Outlook to automate multi-step email actions with one click — covering classic, new Outlook, and web alternatives.
Step-by-step instructions for creating polls in Outlook using Microsoft Forms and voting buttons — every version including web, desktop, and mobile.
Step-by-step guide to creating a shared mailbox in Microsoft 365 — admin center setup, adding to Outlook desktop and web, and managing permissions.
Step-by-step instructions for creating tasks in Outlook — My Day, To Do integration, flagging emails, assigning tasks, and every Outlook version.
Step-by-step instructions to delay email delivery in Outlook — hold messages in your Outbox before they send using delay delivery rules and per-message settings.
Step-by-step instructions for exporting emails from Outlook — PST export, saving as .eml or .msg, Microsoft 365 admin tools, and backup strategies.
Step-by-step instructions for changing the default font in Outlook — web, new desktop, classic Windows, and Mac, plus cross-client font rendering.
Step-by-step instructions to automatically forward emails in Outlook — covering web, new desktop, classic Outlook rules, and Exchange admin.
Step-by-step guide to archiving emails in Gmail on desktop and mobile. Learn where archived emails go, how to find them, how to unarchive, and the difference between archive and delete.
Step-by-step guide to using BCC (blind carbon copy) in Gmail on desktop and mobile — plus how to always BCC yourself, when to use BCC, and etiquette tips.
Step-by-step guide to blocking senders in Gmail on desktop and mobile, unblocking, reporting spam and phishing, muting threads, and blocking entire domains with filters.
Step-by-step guide to creating and managing contact groups (labels) in Gmail and Google Contacts — on desktop and mobile, with tips for sending group emails.
Step-by-step guide to enabling, creating, inserting, updating, and deleting email templates in Gmail — plus how to combine templates with filters for auto-replies.
Step-by-step guide to creating, editing, and managing Gmail filters to automatically label, archive, delete, or forward emails — plus common filter recipes for newsletters, notifications, and VIPs.
Gmail uses labels instead of folders — here's how to create labels that work like folders, organize emails into them, and set up auto-sorting with filters.
Step-by-step guide to creating, color-coding, and managing labels in Gmail on desktop and mobile. Organize your inbox with labels, sub-labels, and quick-apply shortcuts.
Step-by-step guide to turning on Gmail's vacation responder on desktop and mobile, writing a good out-of-office message, setting date ranges, and customizing auto-replies for Google Workspace.
Step-by-step guide to unsending emails in Gmail using Undo Send on desktop and mobile. Learn how to change the undo window to 30 seconds, what to do if you miss it, and how Gmail compares to Outlook recall.
Step-by-step instructions for archiving emails in Outlook — covering Outlook on the web, the new desktop app, classic Outlook for Windows, and Outlook mobile, plus how to find archived emails and set up auto-archive.
Step-by-step instructions for using BCC in Outlook — how to show the BCC field, always BCC yourself, and use BCC in Outlook on the web, desktop, and mobile.
Step-by-step instructions for blocking emails and senders in Outlook — covering Outlook on the web, the new desktop app, classic Outlook for Windows, and Outlook mobile, plus how to unblock and manage your blocked senders list.
Step-by-step instructions for creating distribution lists (contact groups) in Outlook — covering Outlook on the web, the new desktop app, classic Outlook for Windows, and how to manage and edit your lists.
Step-by-step instructions for creating, saving, and using email templates in Outlook — covering Outlook on the web, the new desktop app, classic Outlook for Windows, and My Templates.
Step-by-step instructions for creating folders in Outlook to organize your inbox — covering Outlook on the web, the new desktop app, classic Outlook for Windows, and Outlook mobile.
Step-by-step instructions for creating email rules in Outlook to automatically sort, move, flag, or forward messages — covering Outlook on the web, the new desktop app, and classic Outlook for Windows.
Step-by-step instructions for recalling or unsending an email in Outlook — covering classic Outlook for Windows, the new Outlook app, Outlook on the web, and what actually happens when you hit recall.
Step-by-step instructions for setting up out-of-office automatic replies in Outlook on the web, desktop (Windows and Mac), and mobile — including how to set date ranges, customize messages for internal vs. external contacts, and turn it off.
Step-by-step instructions for adding an email signature in Outlook on the web, desktop (Windows and Mac), and mobile — plus how to add images, hyperlinks, and set different signatures for new emails vs. replies.
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![How to Schedule Meetings Without the Back-and-Forth [2026]](/_vercel/image?url=_astro%2Fschedule-meetings-hero.DGFzr2-I.png&w=320&q=100)
Tired of endless email chains to schedule meetings? Learn 7 proven methods to eliminate back-and-forth and book meetings faster. AI solutions included.