Outlook Recipient Limit: Per Day & Per Message (2026)
Exchange Online allows 10,000 recipients/day and 500 (up to 1,000) per message. Outlook.com subscribers get 5,000/day. How the limits work.
84 posts
How to Change Your Display Name in Outlook (2026)
Change the name recipients see on your sent Outlook email — the account display name, Microsoft account name, and per-account settings, every version.
How to Change the Language in Outlook (Every Version, 2026)
How to change the display language in Outlook on the web, new Outlook, and classic Outlook — plus region, date format, and spell-check settings.
How to Find Large Emails in Outlook (Every Version, 2026)
Find and sort the biggest messages in Outlook to free up mailbox space — using size sort, message size search, and built-in cleanup tools, every version.
How to Mark an Email as Important in Outlook (2026)
Set High or Low importance on outgoing mail, mark incoming messages as important, and see how priority differs from flagging — every Outlook version.
How to Sort Emails in Outlook (Every Version, 2026)
Sort your Outlook inbox by date, sender, size, subject, importance, or unread — with ascending/descending order, across web, new, and classic Outlook.
How to Whitelist an Email in Outlook (Every Version, 2026)
Add senders to your Outlook Safe Senders list so their mail never goes to Junk — individual addresses, whole domains, and Never Block, every version.
How to Add a Contact in Outlook (2026)
Add a contact in Outlook from scratch or straight from an email, edit details, and save to People — in new Outlook, classic Outlook, the web, and mobile.
How to Add a Hyperlink in Outlook (2026)
Add a hyperlink in an Outlook email, turn text into a clickable link, link an image, or edit and remove a link — in new Outlook, classic, and on the web.
How to Attach an Email in Outlook (2026)
Attach an email to another email in Outlook by dragging it or using Attach Item, and forward as an attachment — new Outlook, classic, web, and mobile.
How to Change the Reading Pane in Outlook (2026)
Move the Outlook reading pane to the right, bottom, or off, and adjust preview and mark-as-read behavior — in new Outlook, classic Outlook, web, and mobile.
How to Create a Search Folder in Outlook (2026)
Create a Search Folder in Outlook to auto-collect unread, flagged, or large emails, or build a custom one — plus what to use in new Outlook and on the web.
How to Empty Deleted Items in Outlook (2026)
Empty the Deleted Items folder in Outlook, clear it on exit automatically, and recover emails before they're gone — new Outlook, classic, web, and mobile.
How to Find Archived Emails in Outlook (2026)
Find archived emails in Outlook by opening the Archive folder, searching all folders, or locating a .pst file — in new Outlook, classic, web, and mobile.
How to Insert a Table in Outlook Email (2026)
Insert a table in an Outlook email, set rows and columns, paste one from Excel, and format it — in new Outlook, classic Outlook, and on the web.
How to Stop Emails Going to Junk in Outlook (2026)
Stop real emails landing in Junk in Outlook by marking Not Junk, adding safe senders, and lowering the filter level — new Outlook, classic, web, and mobile.
How to Sync Outlook with Android (2026)
Sync Outlook email, calendar, and contacts with Android using the Outlook app or the built-in Gmail/Calendar apps, and fix sync that stops working.
How to Turn Off Notifications in Outlook (2026)
Turn off Outlook email and calendar notifications, mute desktop and banner alerts, and silence mobile push — in new Outlook, classic Outlook, web, and mobile.
Proton Mail vs Gmail: Which Email Service in 2026?
Proton Mail offers end-to-end encryption and Swiss privacy; Gmail offers features, integration, and search. Here's which email service to pick in 2026.
Spark vs Superhuman: Which Email App in 2026?
Spark is a free-tier, cross-platform smart inbox with team email; Superhuman is a premium, keyboard-first speed client. Which to pick in 2026.
Superhuman vs Gmail: Which Email App in 2026?
Superhuman is a fast, keyboard-first paid email client; Gmail is free and great at search. Here's which to pick and when speed is worth it.
Gmail Attachment Size Limit: How Big Can Files Be? (2026)
Gmail sends attachments up to 25 MB and receives up to 50 MB; larger files go to Google Drive automatically. Here's how to send big files.
Outlook Attachment Size Limit: Max File Size (2026)
Outlook.com caps attachments at 34 MB; desktop Outlook defaults to 20 MB, Microsoft 365 up to ~150 MB. How the limits work and how to send bigger files.
Outlook vs Gmail: Which Email Is Better in 2026?
Outlook organizes with folders and a built-in calendar; Gmail leans on labels, tabs, and search. Here's how they compare and which to pick in 2026.
How to Save an Email to Google Drive (2026)
Save Gmail messages to Google Drive — single email as PDF, batch save with Google Takeout, or auto-archive with filters. Plus saving attachments only.
How to Thread Emails in Outlook (Conversation View, 2026)
Turn on email threading (Conversation View) in new Outlook, the web, classic Windows, Mac, and mobile. How to group, sort, expand, and fix threads.
How to Create a Distribution List in Gmail (2026 Guide)
Three ways to build a Gmail distribution list — Google Contacts labels (personal Gmail), Google Groups (Workspace), and Workspace mailing lists — plus when to use each, how to send, and how to manage members.
How to Mark All as Read in Gmail (2026 Guide)
Mark every unread email as read in Gmail web, mobile, and the API — including the Select All trick most people miss, the search-then-bulk method for huge inboxes, and how to do it per label.
How to Recall an Email in Gmail (2026 Guide)
Gmail does not support true email recall — here is what Undo Send actually does, how to extend the window to 30 seconds, the workaround for Workspace users, and what to do when the email is already gone.
How to CC in Gmail (Desktop, iOS, Android — 2026)
How to CC someone in Gmail — show the Cc field, keyboard shortcuts, mobile CC steps, CC a contact group, recipient limits, and the difference between CC and BCC.
How to Fix Gmail Search Not Working (2026 Guide)
Why Gmail search returns no results, wrong results, or partial results — and how to fix it. Covers the new AI-relevance ranking, indexing delays, search operators, and the Smart Features setting that breaks search.
How to Mass Delete Emails in Gmail (Bulk Cleanup, 2026)
How to mass delete thousands of emails in Gmail using search operators, the Select all conversations link, and bulk filters — plus mobile workarounds and the storage gotchas.
How to Save Email as PDF in Gmail (Desktop, iOS, Android — 2026)
Save Gmail emails as PDFs on every platform — single message or full thread, mobile via AirPrint and Android print, batch save with cloudHQ, and the truncation gotcha for long threads.
How to Forward a Meeting in Outlook (2026 Guide)
Forward meeting invites as an attendee or organizer across new Outlook, classic Outlook, and the web — with notes on the Allow Forwarding toggle and what recipients actually receive.
How to Print Emails in Outlook (2026 Guide)
Print single emails, batches of messages, full folders, or save as PDF — across new Outlook, classic Outlook, and the web. Plus fixes for the most common print issues.
How to Save Attachments in Outlook (Every Version, 2026)
Step-by-step instructions for saving single, multiple, and bulk email attachments in Outlook — covering the new desktop app, classic Outlook for Windows, Outlook on the web, and mobile.
How to Undo Send in Outlook (Every Version, 2026)
Step-by-step instructions for enabling and using Undo Send in Outlook on the web, the new Outlook desktop app, and the workarounds for classic Outlook for Windows.
How to CC in Outlook (Every Version, 2026)
How to CC in Outlook on web, new desktop, classic, Mac, and mobile. Show the CC field, set up always-CC, and learn the difference between CC and BCC.
How to Mass Delete Emails in Outlook (Every Version, 2026)
How to mass delete emails in Outlook by sender, date, search, or folder, plus Sweep, rules, and keyboard shortcuts to clear thousands at once.
How to Mark All as Read in Outlook (Every Version, 2026)
How to mark all emails as read in Outlook on web, new desktop, classic, Mac, and mobile, plus keyboard shortcuts and folder-level cleanup.
How to Resend an Email in Outlook (Every Version, 2026)
How to resend an email in Outlook in classic, new Outlook, on the web, and Mac, plus the difference between resend, forward, and recall.
How to Back Up Outlook Emails to PST (2026)
Step-by-step PST export in classic and new Outlook, OLM on Mac, and admin-level Purview Content Search for Microsoft 365 mailboxes.
How to Mark an Email as Unread in Outlook (2026 Guide)
Mark emails unread in Outlook — right-click, keyboard shortcuts, bulk actions, reading-pane timing, and mobile gestures across every version.
How to Report Phishing in Outlook (2026 Guide)
Report phishing and suspicious emails in new Outlook, Outlook on the web, classic Outlook for Windows, Outlook for Mac, and Outlook mobile.
How to Request a Read Receipt in Outlook (2026 Guide)
Request read and delivery receipts in classic Outlook, new Outlook, Outlook on the web, and Outlook for Mac — plus why receipts often fail.
How to Save an Email as PDF in Outlook (2026 Guide)
Save Outlook emails as PDF on new Outlook, the web, classic Windows, Mac, and mobile — plus how to batch emails and keep attachments.
How to Snooze Emails in Outlook (2026 Guide)
Snooze emails in new Outlook, Outlook on the web, classic Outlook for Windows, mobile, and Mac — plus fixes when snooze is missing.
How to Turn On Focused Inbox in Outlook (2026 Guide)
Enable, train, and disable Focused Inbox in new Outlook, Outlook on the web, classic Outlook for Windows, Outlook for Mac, and Outlook mobile.
How to Unsubscribe from Emails in Outlook (2026 Guide)
Unsubscribe from marketing emails in Outlook using the built-in unsubscribe link, Sweep, Block Sender, and Rules — across every version of Outlook.
How to Convert an Email to a Calendar Event in Outlook (Every Version, 2026)
Turn an email into an Outlook calendar event with drag-and-drop, right-click, or the Schedule action — covering new Outlook, classic, web, and mobile.
How to Send an Email to a Group in Outlook (Every Version, 2026)
Step-by-step instructions for sending email to a contact group, distribution list, or Microsoft 365 group in Outlook — covering classic, new Outlook, web, and mobile.
How to Use @Mentions in Outlook (Every Version, 2026)
Step-by-step guide to using @mentions in Outlook email and meeting invites — get attention, auto-add recipients, and filter your inbox by mentions.
How to Use Quick Steps in Outlook (Every Version, 2026)
Step-by-step guide to creating, editing, and using Quick Steps in Outlook to automate multi-step email actions with one click — covering classic, new Outlook, and web alternatives.
How to Create a Poll in Outlook (Every Version, 2026)
Step-by-step instructions for creating polls in Outlook using Microsoft Forms and voting buttons — every version including web, desktop, and mobile.
How to Create a Shared Mailbox in Outlook (2026 Guide)
Step-by-step guide to creating a shared mailbox in Microsoft 365 — admin center setup, adding to Outlook desktop and web, and managing permissions.
How to Create a Task in Outlook (Every Version, 2026)
Step-by-step instructions for creating tasks in Outlook — My Day, To Do integration, flagging emails, assigning tasks, and every Outlook version.
How to Delay Sending an Email in Outlook (2026)
Step-by-step instructions to delay email delivery in Outlook — hold messages in your Outbox before they send using delay delivery rules and per-message settings.
How to Export Emails from Outlook (Every Method, 2026)
Step-by-step instructions for exporting emails from Outlook — PST export, saving as .eml or .msg, Microsoft 365 admin tools, and backup strategies.
How to Set Default Font in Outlook (Every Version, 2026)
Step-by-step instructions for changing the default font in Outlook — web, new desktop, classic Windows, and Mac, plus cross-client font rendering.
How to Set Up Email Forwarding in Outlook (Every Version, 2026)
Step-by-step instructions to automatically forward emails in Outlook — covering web, new desktop, classic Outlook rules, and Exchange admin.
How to Archive Emails in Gmail (Desktop, Mobile & Bulk)
Step-by-step guide to archiving emails in Gmail on desktop and mobile. Learn where archived emails go, how to find them, how to unarchive, and the difference between archive and delete.
How to BCC in Gmail
Step-by-step guide to using BCC (blind carbon copy) in Gmail on desktop and mobile — plus how to always BCC yourself, when to use BCC, and etiquette tips.
How to Block Emails in Gmail
Step-by-step guide to blocking senders in Gmail on desktop and mobile, unblocking, reporting spam and phishing, muting threads, and blocking entire domains with filters.
How to Create a Contact Group in Gmail
Step-by-step guide to creating and managing contact groups (labels) in Gmail and Google Contacts — on desktop and mobile, with tips for sending group emails.
How to Create Email Templates in Gmail (Step-by-Step, 2026)
Step-by-step guide to enabling, creating, inserting, updating, and deleting email templates in Gmail — plus how to combine templates with filters for auto-replies.
How to Create Filters in Gmail
Step-by-step guide to creating, editing, and managing Gmail filters to automatically label, archive, delete, or forward emails — plus common filter recipes for newsletters, notifications, and VIPs.
How to Create Folders in Gmail
Gmail uses labels instead of folders — here's how to create labels that work like folders, organize emails into them, and set up auto-sorting with filters.
How to Create Labels in Gmail
Step-by-step guide to creating, color-coding, and managing labels in Gmail on desktop and mobile. Organize your inbox with labels, sub-labels, and quick-apply shortcuts.
How to Set Out of Office in Gmail (Vacation Responder, 2026)
Step-by-step guide to turning on Gmail's vacation responder on desktop and mobile, writing a good out-of-office message, setting date ranges, and customizing auto-replies for Google Workspace.
How to Unsend an Email in Gmail (Undo Send Guide)
Step-by-step guide to unsending emails in Gmail using Undo Send on desktop and mobile. Learn how to change the undo window to 30 seconds, what to do if you miss it, and how Gmail compares to Outlook recall.
How to Archive Emails in Outlook (Every Version, 2026)
Archive emails in Outlook on the web, the new desktop app, classic Outlook, and mobile — plus how to find archived mail and set up auto-archive.
How to BCC in Outlook (Every Version, 2026)
Step-by-step instructions for using BCC in Outlook — how to show the BCC field, always BCC yourself, and use BCC in Outlook on the web, desktop, and mobile.
How to Block Emails in Outlook (Every Version, 2026)
Block emails and senders in Outlook on the web, the new desktop app, classic Outlook, and mobile — plus how to unblock and manage your blocked senders list.
How to Create a Distribution List in Outlook (2026 Guide)
Step-by-step instructions for creating distribution lists (contact groups) in Outlook — covering Outlook on the web, the new desktop app, classic Outlook for Windows, and how to manage and edit your lists.
How to Create an Email Template in Outlook (Every Version, 2026)
Step-by-step instructions for creating, saving, and using email templates in Outlook — covering Outlook on the web, the new desktop app, classic Outlook for Windows, and My Templates.
How to Create Folders in Outlook (Every Version, 2026)
Create folders in Outlook to organize your inbox — on Outlook on the web, the new desktop app, classic Outlook for Windows, and mobile.
How to Create Rules in Outlook (Every Version, 2026)
Step-by-step instructions for creating email rules in Outlook to automatically sort, move, flag, or forward messages — covering Outlook on the web, the new desktop app, and classic Outlook for Windows.
How to Recall an Email in Outlook (2026 Guide)
Step-by-step instructions for recalling or unsending an email in Outlook — covering classic Outlook for Windows, the new Outlook app, Outlook on the web, and what actually happens when you hit recall.
How to Set Out of Office in Outlook (Every Platform, 2026)
Step-by-step instructions for setting up out-of-office automatic replies in Outlook on the web, desktop (Windows and Mac), and mobile — including how to set date ranges, customize messages for internal vs. external contacts, and turn it off.
How to Add a Signature in Outlook (Every Platform, 2026)
Step-by-step instructions for adding an email signature in Outlook on the web, desktop (Windows and Mac), and mobile — plus how to add images, hyperlinks, and set different signatures for new emails vs. replies.
• 5 min
How to Let Carly Handle the Back-and-Forth: CC Scheduling
Stop going back and forth to find meeting times. CC Carly on any email thread and she handles the scheduling for you. See real email examples.
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How to Have Carly Reach Out on Your Behalf
Carly can start email conversations on your behalf, handle the back-and-forth, and update you when meetings are booked. See how delegated outreach works.
• 4 min
How to Schedule a Meeting with Carly in Under 30 Seconds
Learn how to schedule meetings instantly by emailing Carly. Step-by-step walkthrough with real email examples showing the full scheduling flow.
![How to Schedule Meetings Without the Back-and-Forth [2026]](/_vercel/image?url=_astro%2Fschedule-meetings-hero.DGFzr2-I.png&w=320&q=100)
• 12 min
How to Schedule Meetings Without the Back-and-Forth [2026]
Tired of endless email chains to schedule meetings? Learn 7 proven methods to eliminate back-and-forth and book meetings faster. AI solutions included.